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EuCARD >> News >> Newsletters >> Issue 2 >> Article 5

For EuCARD members

It's time for six-month internal reports. Click on the questions below for answers of who needs to do what, when and how. If you have further questions, please contact us.

Q. What reporting is needed now?

Q. What is included in the reporting?

Q. Why is the reporting needed?

Q. What do task coordinators need to do?

Q. What do work package coordinators need to do?

Q. What do administrative contacts at each participant need to do?

See also Newsletter Issue 1 FAQs

FAQs: your frequently asked questions answered. Image courtesy: clipart

A. 30 September 2009 marks the end of the first "semester" (6 months) of the project. As outlined in the Internal Guide for Reporting, Interim Activity reports are needed from task leaders and work package leaders, and Interim Resource Utilisation Summaries are needed from the administrative contacts at each eEuCARD participant.

A. The Interim Activity reports contain summaries of work in progress for each task in each work package. They cover work done, deliverables and milestones, plans for the next semester and a summary of the man-power efforts.

The Interim Resource Utilisation Summaries give an overview of the budget situation of each participant e.g. personnel, materials, travel etc.

A. The EuCARD project will deliver contractual periodic reports to the EC at month 18 (September 2010), month 36 (March 2012) and month 48 (March 2013). To work towards these periodic reports, and to have a regular monitoring of project progress, internal reports will be required every 6 months.

A. At the end of each semester (6 months), each Task Coordinator should prepare an Interim Activity report for their task, gathering information from the people working in their task and submit the report to the relevant Work Package Coordinator. A template for the report is available via the link in the previous sentence and the deadline for submitting the report to the work package coordinator is 10 days after the semester i.e. 10 October 2009 for the 1st semester report, see agenda.

A. Each WP Coordinator should produce a consolidated Interim Activity report for his/her Work Package, based on the reports received from the task coordinators. They should then submit this report to EDMS, using instructions available on the Intranet. The deadline is 20 calendar days after the semester i.e. 20 October 2009 for the 1st semester report, see agenda.

A. At the end of each semester (6 months), the administrative contacts at each participant should complete an Interim Resource Utilisation Summary report outlining the budget situation. A template and further guidance are available via the link in the previous sentence. The deadline is 15 calendar days after the semester i.e. 15 October 2009 for the 1st semester, see agenda.